WP6 – Project Management and Coordination
Workpackages
Though not a research WP, WP6 is vital for impact. It ensures smooth collaboration across a diverse international consortium, enables effective communication, and guarantees that scientific outputs are high-quality, well-documented, and openly shared — all crucial for long-term uptake and influence.
Goal: Keep everything running smoothly across the 17 partners in 9 countries.
How:
- Oversee planning, communication, finances, and reporting.
- Monitor progress and risks.
- Make sure data is handled responsibly and shared openly.
Why: A complex international project needs good coordination to succeed — and to ensure transparency and impact.
Key Technical activities:
- Strategic Governance and Decision-Making (Task 6.1)
Implement a structured project governance framework comprising:
- A General Assembly (GA) for consortium-wide decisions
- A Steering Board (SB) with WP leaders for quarterly operational oversight
- An Advisory Board (AB) of external experts for scientific and strategic guidance
The governance structure ensures alignment with project goals and stakeholder expectations.
Manage day-to-day activities, including:
- Internal communication, meeting logistics, and reporting
- Financial tracking and budget control
- Quality assurance and risk monitoring
- Maintenance of a SharePoint-based IT infrastructure for collaboration
A risk register and quarterly status reviews ensure early detection and mitigation of issues.
A robust Data Management Plan (DMP) will be developed and periodically updated in line with FAIR principles and EU open science requirements. This includes:
- Guidelines for handling, storing, and sharing scientific and non-scientific data
- Integration with platforms like the HALO database and ZENODO
- Awareness-building within the consortium on data governance practices
Partners involved: DLR (Lead), PNO Innovation Germany (PNO, fka ARTTIC), All project partners contribute as needed to reporting and coordination activities.